Club constitution August 2017

THE ISLE OF WIGHT ICE DANCE & FIGURE SKATING CLUB CONSTITUTION

Note: The constitution of May 2007 was amended in August 2017 and awaits approval by NISA.

1.     The Club shall be known as the ‘ISLE OF WIGHT ICE DANCE & FIGURE SKATING CLUB’ and is sited at Ryde, Isle of Wight. (Ice rink at present closed.)

2.     The purpose of the Club is to promote, encourage and to further the growth of Ice Skating as a sport and leisure activity in figure and dancing on ice.  It shall be affiliated to the National Ice Skating Association and operate within their rules, and join the other regional competitive organisations.

3.      Members of the Club shall confirm their status as an ‘eligible person in skating’ as currently defined by the National Association. (See note below).

Acceptance of membership shall bind each member to accept these Rules and Constitution and observe them as a condition of membership.

Applications for Membership will be submitted for approval at the next meeting of the Committee.

Individual membership will terminate on 31st August and runs from September. Renewal fees are due during September and if you join during the year proportionate fees will be paid.  If an invitation to renew is not issued the Committee will give a written explanation. Membership will be limited to such a number as the Committee may determine.

The Committee may elect honorary Members for the duration of a year.  Honorary Life Members may be elected at the Annual General Meeting.

Any member acting in a manner derogatory to the interests of the Club shall have their conduct dealt with by the Committee, who shall ensure that the Member has an opportunity of being heard at a meeting of the Committee. The Committee shall have the power to suspend or expel the Member by a majority of two thirds of those present and voting.  The Committee does not need to refund the whole or part of the Member’s subscription.  Any such Member may submit a written appeal against the decision of the Committee for consideration by an Extraordinary or Annual General Meeting.  The decision of the meeting will be final.

4.     The Club shall be managed by a Committee consisting of four Officers and six Committee Members.  The Officers shall be the Chairman, Vice-Chairman, Secretary and Treasurer.  Members of the Committee shall be divided between Figure and Dance interests, as far as possible, equally.  The Committee may co-opt up to four members of the Club to the Committee if necessary and subject to no valid objections within three weeks after a formal notice has been displayed of the action.

Club Officers and Committee Members shall not be less than 16 years of age.

The Committee will ensure that proper minutes are kept of all Committee meetings and General Meetings, which shall be certified by the Chairman.

Committee meetings shall be held at intervals of not more than two months and shall be called by the Chairman or Secretary or on a requisition of three Committee Members. A quorum for a Committee Meeting shall be five Members, to include one Officer.

If there are equal votes at a Committee Meeting the Chairman shall have a further casting vote.

The Committee may appoint Sub-Committees of the Club when required.  One Officer of the Club shall be appointed to chair any Sub-Committee and the other three Officers will be ex-officio Members.  In any urgent situation an officer of the Club is empowered to act on behalf of the Committee and must give a full account of his/her actions at the next Committee meeting. The Committee shall have discretionary power to deal with any matter not in this Constitution.

5.     Proper Account books will be kept by the Treasurer who shall arrange for them to be audited annually by the Auditor appointed at the Annual General Meeting.  The financial year of the Club shall be at the end of February and the Annual General Meeting will be held during May.

6.     The location, time and date of the Annual General Meeting shall be notified to all Members by posting a notice on the Club Notice Board fourteen days prior to the Meeting.

7. Any member can cast a vote privately through club Facebook pages, via text to officers of the committee or through club email iwidfsc@outlook.com.

At the Annual General Meeting all Club Members and Associate Members, except those under fourteen years of age, may vote.

Officers and Committee Members shall resign at the Annual General Meeting and be eligible for re-election.

Nominations for Officers and Committee Members shall be made on forms provided by the Secretary and returned completed seven days prior to the Meeting. Each nominee shall be proposed and seconded by Members of the Club and countersigned by the nominee to show they are willing to stand.  If there are insufficient nominees to complete a Committee the Chairman at the meeting may ask for more nominations at the meeting, subject to them immediately joining the Club.

Ten Members shall be a quorum for an Annual General Meeting.

The Agenda for the Annual General Meeting shall include:
a.  A report on the Club’s activities during the past twelve months.
b.  A report on the Club’s Accounts.
c.  Election of Tellers for the Meeting.
d. Election of Chairman, Vice-Chairman, Secretary and Treasurer.
e.  Election of six Committee Members
f.  Election of Auditor.
g. Draws for Club Championship and other events.
h. Annual Subscriptions.
i. Any other business from
1. Retiring Committee.
2. Previously notified in writing to the Secretary.
j.  Any other business (appropriate to AGM)

Voting at the Annual General Meeting will be by a show of hands or a secret ballot at the discretion of the Chairman.
After the A.G.M. the Secretary will request a Nominee from the Management of the Ryde Ice Arena (when it re-opens) and a Nominee from the British Ice Teachers Association.  Either or both may be invited to attend a Committee Meeting in an advisory capacity to ensure co-operation and harmonisation of the Club’s activities.  These Nominees will have no voting power and will not participate in the financial management of the Club.

7.     An Extraordinary General Meeting of the Club may be called by the Chairman or by the Secretary at the written request of four Committee Members or by ten Club Members.  The Secretary shall give seven days’ notice of the Meeting, location, time and agenda.

8.     This Constitution shall not be altered in any respect except by a two-thirds majority of those present and voting at an Annual General Meeting of the Club or an Extraordinary General Meeting specifically for that purpose.

9.     In the event of the winding-up of the Club any funds or properties remaining after settling liabilities shall be donated to charities nominated by the Committee.

NOTE
Briefly, an eligible person in skating is a person who is not disqualified under any provision of the I.S.U. Constitution or Regulations or the Articles and General Rules of the N.I.S.A. of U.K. Ltd.  Only eligible persons are permitted to take part in I.S.U. Championships or International Competitions or in N.I.S.A. activities.

This Constitution was approved at the Annual General Meeting in April 1999 and amended at the Annual General Meeting in May 2007 and further amended in August 2017 at an Extraordinary General Meeting.